University of Oregon

 

Camera Use in the Paulson Reading Room

 

Personal use of cameras to take photographs of Special Collections and University Archives materials is permitted under certain circumstances and for a certain number of shots. The researcher is expected to use his/her own hand-held camera. The curator at the desk will help the researcher set up the materials to be photographed, and the curator or a desk student will work with the researcher to ensure proper handling of them.

 

General Guidelines

Personal research only

Use of personal cameras is to take photographs for personal research only. If the image or images are to be published, researcher must go through Image Services.

No professional photography

Unfortunately, we cannot accommodate professional photography in the Paulson Reading Room. Professional photographs must be handled through the library unit, Image Services. 

Curator approval required

Researcher must notify the curator at the desk and get his/her approval before beginning any photographing.

Use of duplication form

The researcher must keep track of all photographs by filling out the appropriate duplication form.

Fragile materials

Use of personal cameras for fragile materials for personal research is encouraged over scanning, as long as the number of individual photographs does not surpass the allowed number (see below). Please consult with the curator at the desk.

Handling of materials

All unbound items must lie flat on the reading table. All bound materials must be placed on a foam book rest. Bound volumes may not be flattened in order to obtain better images. Staff will ensure that all handling of materials is safe and appropriate. 

No flash, sound, supplemental lighting, or tripods

The taking of photographs must not be disruptive to other researchers. Please disable any flash mechanism on your digital camera and turn off all sound/beep functions prior to taking photographs. No supplemental lighting or tripods are allowed.

Large items

If the item is too large to be photocopied or scanned, use of personal cameras for personal research is encouraged, as long as the number of individual photographs does not surpass the allowed number (see below). A curator will need to be present to ensure proper handling.

 

Guidelines by format

Medieval Manuscripts not allowed

Duplication through use of personal camera is generally allowed. Please consult with the curator at the desk

Personal papers and records allowed

For materials from personal papers, business or department records, personal camera use is allowed. However, removal of paperclips or staples must be handled by the curator at the desk. The curator at the desk may wish to consult the Manuscripts Librarian or the University Historian and Archivist before removing paperclips or staples.

Rare Books after 1800 allowed

Use of personal camera is generally allowed for books published after 1800. For books published before 1800, please consult with the curator at the desk.

Oregon Collection materials allowed

Use of personal camera is generally allowed. If the publication is particularly fragile, curator at the desk may request that the researcher go through Image Services.

Original photographs allowed

Use of personal camera without flash is generally allowed.

Photograph negatives not allowed:

Reseacher must go through Image Services for reproductions of original negatives.

Ephemera or artifacts allowed (no manipulation)

Use of personal camera is allowed for as-is display. For photographs from various angles where position adjustment is necessary, researcher must go through Images Services.

 

Allowable number of photographs

Oregon Collection materials: 20% of whole

If the material is in adequate condition, researcher may photograph up to 10% of the whole. More than 10% must be photocopied or handled through Images Services.

Rare books: 20% of whole

If the book is in adequate condition, researcher may photograph up to 20% of the whole. More than 10% must be handled through Image Services.

Manuscripts or Archives materials: 20% of whole

The researcher may make up to 20% of a manuscript or archives collection. For more than 20 %, the researcher may request scans through Image Services.

Architectural drawings: sections only

The researcher is allowed to photograph sections of large architectural drawings. For duplication of a complete drawing, researcher must go through either Image Services or the Map Library, depending on the size of the original.

 

Special Collections and University Archives reserves the right to refuse permission for personal camera use in the Paulson Reading Room.

University of Oregon Libraries
1501 Kincaid Street Eugene, OR
97403-1299
T: (541) 346-3053
F: (541) 346-3485
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