The UO Libraries Special Collections and University Archives (SCUA) offers scholars, researchers, students, and the general public the opportunity to purchase high-resolution digital copies of materials from its processed collections.
Requests are managed by Digital Scholarship Services - Digital Production and Preservation. Requests must be submitted via the reproduction request form. Requests will be reviewed in the order received. Turn-around time is approximately six weeks from date of payment, and all orders will be pre-billed (see digitization fees in the table below). You may also opt for a rush order (50% surcharge), which can be turned around within one to two business weeks (depending on size/format of materials, and availability of digitization staff). Requests are subject to cancellation if no payment is received within 60 days. Requests are subject to cancellation for insufficient information. Questions about reproduction policies, rates, and procedures should be directed to Julia Simic (Assistant Head of Digital Scholarship Services, Digital Production and Preservation).
The UO Libraries Special Collections and University Archives (SCUA) encourages researchers to make robust use of Library collections in support of research, teaching and learning, scholarship, and creative endeavors. Please review instructions outlined below about copyright information, conditions of use, and use fees. We ask that users seeking to publish, display, or distribute any item from the SCUA holdings notify SCUA using by completing this notification of use form. This enables SCUA to collect data necessary for enhancing user access. Submissions are reviewed on a weekly basis. Permission fees and a licensing agreement may apply if the UO Libraries owns copyright to the items requested for use (see use fees and conditions of use in the table below). If so, you will receive an invoice from the UO Libraries Billing Department, and SCUA will prepare a licensing agreement. We will not sign externally created licensing agreements. Questions about permissions and use of materials should be directed to the SCUA reference email.
The UO Libraries Special Collections and University Archives (SCUA) allows patrons to request copies of digital audiovisual files free of charge. Order preparation fees for large requests may apply. Requests must be submitted via the reproduction request form. Requests will be reviewed in the order received. Turn-around time is approximately six weeks from date of request. If order preparation fees apply, orders will be pre-billed. Questions about digital file requests should be directed to the SCUA reference email.
To order a digital copy, please read, complete, and submit the online form. Please review the fee rates before submitting your order. You will receive an invoice for pre-payment. We require the entire contents of an archival folder be scanned. All orders are processed in order of receipt. All requestors must agree to our standard conditions of use. Prices listed are per individual item or archival folder. A single project fee may be negotiated for larger quantities of scans. Publication fees are not included and are assessed separately. Although we can provide scans in all common formats (TIFF, JPEG, MP3, MP4), our standard deliverable is a high-resolution JPEG image for visual material, and a PDF for manuscript and text based materials. We can provide custom work (cropping, mounting, or specific tonal values) for an additional cost, please inquire. We can also provide original image capture in digital form. Material Type Reproduction Fee Bound materials Consecutive pages .65/ page Bound materials Consecutive pages with OCR 1.00/page Archival folder 1-5 pages $10/page Archival folder 5+ pages $50 flat-rate/ folder Photographs Front & Back $10 Oversized material >11 x 17 $20/page + $30 set-up fee 3D material $50/hour All prints are made on Epson Photo Paper unless otherwise specified. We can print various sizes up to 40 x 60, and other papers may be available for an extra cost; please inquire. Inkjet print size Fee 8x11 $25 11x17 $35 16x20 $58 20x24 $80 24x36 $144 30x45 $225 36x48 $288 40x60 $398 We can duplicate or transfer audiovisual media in many formats. In some cases we use an external vendor. Please inquire for costs and time frame. Special Collections and University Archives requires scanning of complete folders for our manuscript and university archives collections (this does not apply to the photography and architectural collections). We will scan all items in a folder at a high resolution. We will link digitized content to folders in our online finding aids. We do not permit scanning of unprocessed materials. Researchers are welcome to use their own cameras to take reference shots at no charge; see our camera policy. We also have a list of freelance researcher whom remote researchers can hire. Please fill out the Research Assistance for Special Collections and University Archives if you are interested in this option. The Library invites users to download, print, photocopy, and distribute images from Library websites for personal and classroom use, without prior written permission, provided that the files are not changed, the Library copyright notice (where applicable) is included, and the source image is identified as University of Oregon Libraries Special Collections and University Archives (see the Libraries' preferred citation format below). Reproduction Availability: The University of Oregon Library reserves the right to withhold permission for reproduction for the protection of fragile, damaged, or restricted items. Total Fees. All orders will be pre-billed. Total fees consist of (a.) reproduction charges; (b.) research fees for staff-conducted searches; (c.) packing and shipping charges as required; (d.) rush fees for delivery in less than the normal processing times. Total fees can be estimated in advance. Turnaround Time. Orders are processed in order of receipt. Processing time takes approximately six weeks from date of payment, depending on the current workload, however some orders may be received earlier. There is an additional 50% charge for rush service if the order is needed within 7 working days (we cannot guarantee jobs will be returned in less than one week). The availability of rush services must be confirmed prior to the placement of a rush order. Description of Duplication Procedures. Reproductions from original or copy materials will not necessarily be identical to the original or as seen in a publication or on the web. No additional retouching, editing, or post-processing is done to eliminate imperfections existing the original material, unless requested (additional fees will apply). The UO Libraries Special Collections and University Archives encourages researchers to make robust use of Library collections in support of research, teaching and learning, scholarship, and creative endeavors. In keeping with Library policy, researchers seeking to quote from or otherwise reproduce in facsimile any Library collections materials in researchers' own publications or other public displays do not need copyright permission to make uses that constitute "fair use" under copyright law. The UO Libraries cannot counsel users in the application of copyright law. We cannot make a fair use determination for you. For guidelines on what uses qualify for the fair use exception, please see: UO Libraries Copyright & Fair Use Please use the following chart to determine whether you must obtain copyright permission from the rightsholders (which may be the Library) to publish content from within the Library's collections, and whether a fee may be assessed. Note that this chart applies to copyright permissions only, and does not include due diligence that researchers must conduct regarding other legal restrictions that may apply to the materials' use and distribution (e.g. privacy and publicity rights; contract, donor and other restrictions). It is the researcher's responsibility to assess permissible uses under all laws and conditions. Therefore, it is the sole responsibility of the person seeking permission from the Library to determine whether any additional permission, such as copyright clearance, is necessary and, if so, for obtaining the required permission and related written documentation. The Library is not responsible for any costs, claims, liabilities, or damages incurred as a result of any violation of copyright, trademark, privacy, or publicity rights, or other claims arising from use of its images. In many instances, the Library does not necessarily own copyright of the photograph, manuscript, or underlying object or work of art itself, which may be owned by a separate individual, artist, artist’s estate, or other person or entity. The Library endeavors to provide information that it possesses about the copyright status for such works; however, the Library offers no guarantee that all pertinent information is provided or that the information is correct in each circumstance. Request for high resolution images will incur charges to cover service costs. Library’s copyright permission is required to publish only if researcher determines that the intended use exceeds fair use. If Library’s copyright permission is sought: If Library’s copyright permission is sought, submit the Notification of Use and Permissions Request, and our staff will be in contact. No permission from Library required or given. Copyright permission is required from third-party copyright holder if researcher determines that the intended use exceeds fair use. Any fee schedule is set by actual copyright holder. Resources for identifying copyright holders: Any proposed amendments or changes to these conditions must be reviewed and approved by the UO Office of General Counsel. All requestors must agree to the following standard conditions of use: Use fees are assessed whenever materials published or displayed, and the University of Oregon is the copyrights-holder. No fees are assessed for current University of Oregon students, faculty, or staff. Examples of use includes webpages, items used for decor or display, inclusion in publication, promotional materials, and all other uses other than reference for research. Use fees may be charged in addition to production and service fees for obtaining high-resolution scans and/or digital files. *All costs are per image, clip, or audio file. Books, journals, magazines, newspapers, print on-demand publications, self-published # of Copies Commercial Non-Commercial 0 – 1,000 $25 $10 1,000 – 5,000 $50 $25 5,000 – 10,000 $100 $25 10,000 – 50,000 $150 $25 50,000 - 100,000 $200 $50 100,000 - 200,000 $250 $100 Cover $150 $50 All accompanying media (e-book, DVDs, and CDs) $150 $50 Newsletters, brochures, flyers, sales catalogs, and non-magazines/newspaper printed advertising # of Copies Commercial Non-Commercial Up to 50,000 $50 $25 Over 50,000 $100 $50 Exhibition Type of Use Commercial Non-Commercial Traveling $50 $25 Permanent $100 $50 Publicity Use Included in fee. Online Display may be an additional fee. Website, Online Digital Application Commercial Non-Commercial $100 $50 Television/Newscast/Film/Documentary Distribution Type Commercial Non-Commercial Local $25 $25 National $100 $25 Worldwide $150 $25 Subsidiary Media Rights (Web, CD-ROMS, DVDs) (per project) $50 $50 Commercial Advertising Based on a negotiated rate. Contact Curator. Project Fee At the discretion of the Curator, a project fee can be negotiated for projects requesting multiple images per project. Camera Use in the Paulson Reading Room Special Collections and University Archives reserves the right to refuse permission for personal camera use in the Paulson Reading Room. Personal research only Permitted equipment Reference desk staff approval Fragile materials Handling of materials Large items Reference desk staff reserve the right to advise proper use of materials at any time. Medieval Manuscripts allowed Personal papers and records allowed Rare Books after 1800 allowed Oregon Collection materials allowed Photographic prints, slides, negatives allowed Ephemera or artifacts allowed (no manipulation) Oregon Collection materials: 20% of whole Rare books: 10% of whole Manuscripts or Archives materials: 20% of whole Architectural drawings: sections only
Microfilm
$65/reel
Digital prints
Media transfer or duplication
Cornell University Library Copyright Information Center
Stanford University Libraries Copyright and Fair UseCOPYRIGHT STATUS OF WORK
PERMISSIONS AND/OR FEE REQUIREMENTS
FORM
Work is in the public domain
No copyright permissions is needed or provided. No fee to publish.
Notification of Use
UO owns copyright
Notification of Use
Third party owns copyright
(Society of American Archivists)Notification of Use
*NOTE: This list serves as a guideline for our pricing structure. Fees may change based on project size and scope.
Fees are per clip or image
General Guidelines
All photographs must be for personal research use only. The researcher must keep track of all photographs by filling out the appropriate duplication form. Researchers interested in acquiring high-resolution images can visit this website for information. We cannot accommodate professional photography in the Paulson Reading Room. Professional photographs must be handled through the library unit, Image Services.
Hand-held cameras, cell phones, and tablets may be used. No scanners, laptop cameras, or ancillary devices may be used; including tripods, video cameras, camera bags, flash functionality or lights, copy stands, audio components, stools.
Researcher must notify the curator at the desk and get his/her approval before beginning any photographing.
Use of personal cameras for fragile materials for personal research is encouraged over scanning, as long as the number of individual photographs does not surpass the allowed number (see below).
All unbound items must lie flat on the reading table. All bound materials must be placed on a book support. Bound volumes may not be flattened in order to obtain better images. Staff may assist in positioning the item so that it is fully supported. Furniture may not be rearranged. Patrons may not stand on chairs or tables.
Reference desk staff will assist to ensure proper handling.Guidelines by format
Duplication through use of personal camera is generally allowed. Please consult with reference desk staff for handling guidelines.
For materials from personal papers, business or department records, personal camera use is allowed. Archival materials must be photographed in their folder, keeping their order intact. Material may not be folded or removed from sleeves or mats. Staff can assist when fasteners must be removed.
Use of personal camera is generally allowed for books published after 1800. For books published before 1800, please consult with the reference desk staff.
Use of personal camera is generally allowed. If the publication is particularly fragile, reference desk staff may request that the researcher request scans.
Use of personal camera without flash is generally allowed. Researchers must wear gloves at all times while handling photographic prints, slides, and/or negatives.
Use of personal camera is allowed for as-is display. For photographs from various angles where position adjustment is necessary, researcher must request photographs.Allowable number of photographs
If the material is in adequate condition, researcher may photograph up to 20% of the whole. More than 20% must be photocopied or handled through Images Services.
If the book is in adequate condition, researcher may photograph up to 10% of the whole. More than 10% must be handled through Image Services.
The researcher may make up to 20% of a manuscript or archives collection. For more than 20 %, the researcher may request scans through Image Services.
The researcher is allowed to photograph sections of large architectural drawings. For duplication of a complete drawing, researcher may request scans through Image Services.