University of Oregon

Knight Library Browsing Room Reservation Procedures

Policy

The use of Knight Library Browsing Room (106) is regulated by the Libraries’ large meeting and event spaces reservation policy.

Browsing Room Procedures

Requests for Browsing Room reservations are accepted via the online reservation form. Browsing Room reservations for the following academic year will be accepted beginning June 1. The number of reservations will be limited to a level that can be accommodated by the Libraries’ staffing.

For non-library events:

  • Library Administration will coordinate the arrangement of furniture with Access Services, but the Libraries does not offer full event management services. A campus index is required at the time the reservation is made to cover applicable fees (see “fee schedule” below).  
  • The party requesting the room must schedule audio visual equipment use and support with the UO Libraries’ Center for Media and Educational Technologies (CMET) directly at 541-346-3091.
  • Reservations must be made at least two weeks in advance, and are “first come, first served.” No changes to the room set-ups will be accepted within two weeks prior to the event. If a reservation is cancelled after the room has been set up for the event, the room set-up fee will be charged.
  • If the door is not open, please ask someone at the Checkout and Reserves Desk to open the door. When leaving, turn out the lights and make sure the door is closed and locked.
  • A contract confirming reservation, set-up, and applicable fees will be sent via e-mail by the Library to the party reserving the room.

For internal library events:

Accessibility and contact information:

  • Wheelchair access is available through the east entrance on the north side of the building.
  • For special parking arrangements, contact the Department of Public Safety at 541-346-5444.
  • For questions regarding the Browsing Room, please contact Library Administration at browsingroom@uoregon.edu or 541-346-3056.

Browsing Room Restrictions

  • For safety reasons, the room has a maximum capacity of 140 people.
  • Non-amplified music is permitted as long as it is appropriate for the Libraries’ environment; music is not permitted during dead week and finals week.
  • To avoid disruption of the library’s classrooms and operations, the Browsing Room doors must remain closed during use.
  • Nothing may be hung, taped, or affixed in any manner to the walls, doors, windows, or floors.
  • Open flames and smoking are not permitted.
  • To maintain the air balance system in the building, the windows must remain closed.

Browsing Room Fee Schedule

Fee

University-sponsors

Room use*

$20/hr. (4 hour minimum)
$200 max, daily fee (10 hrs.)

Set-up/take-down

$20 for row seating; $35 for tables (rounds, rectangles, bistros)

Technology

Contact CMET for applicable fees

NOTE: Any additional charges for food, media, security, equipment, and/or labor services are the responsibility of the event sponsor. Security and/or labor services may be mandatory for some events at the discretion of the building manager or the Dean of Libraries.

*Revenues from the room use fees are used for ongoing maintenance and furnishings in the Browsing Room and other public areas within the University of Oregon Libraries.

Browsing Room Set-up Options

 Set-up

Capacity

Description

Standard lecture

75–125 people

West end: standard (fixed) technology set up (contact CMET for fees, details, and usage)
Center: rows of chairs (85 chairs max.)
East end: rows of chairs (40 chairs max.), two 8-foot banquet tables

Standard lecture with head tables

75–125 people

West end: standard (fixed) technology set up (contact CMET for fees, details, and usage)

Center: rows of chairs (80 chairs max.)
East end: rows of chairs (40 chairs max.), two 8-foot banquet tables

7 round tables

42–56 people

West end: standard (fixed) technology set up (contact CMET for fees, details, and usage)
Center: 7 round tables with 6–8 chairs each, sign-in table
East end: two 8-foot banquet tables

Reception

75–140 people

West end: standard (fixed) technology set up (contact CMET for fees, details, and usage)
Center: optional up to 4 bistro tables, chairs

East end: two 8-foot banquet tables, optional one round table

Hollow square

12 people

Center: four tables in square with 3 chairs each (12 chairs total)

 

Additional furnishings available upon request: 125 chairs total, 3 six-foot rectangular tables total, 4 bistro tables, 2 coat racks, and baby grand piano.


Approved 8/22/2018

University of Oregon Libraries
1501 Kincaid Street Eugene, OR
97403-1299
T: (541) 346-3053
F: (541) 346-3485
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