University of Oregon

Fees & Rates for Special Collections Services

Due to the facilities project, we will not be able to fill any duplication requests for the first three weeks of July, July 3-21.  The inability to fill requests could extend to a fourth week, i.e. through July 28.

Research Fees | Service feesScanning | Digital prints |
Microfilm | Architectural drawings | Media  | Use fees | Image and Permission Requests

Research fees

Research assistance is limited to 30 minutes.  For any research beyond 30 minutes we charge $60/hour for non-University clientele; $50/hour for University clientele. For more extended research assistance, we recommend that you hire a freelance researcher.  Please contact us if you are interested in this option.

All duplication requests are subject to curatorial approval. Materials will be duplicated only if their condition is adequate to withstand the process. For the protection of our materials, we do not allow self-service duplication. We respect copyright.

We support research and publication of our materials, but regret that we are obligated to recover our costs, and cannot underwrite duplication. Fees may be assessed for services and for use, in addition to production. Large orders may require a deposit.

Orders may be placed remotely; please e-mail us via spcarref@uoregon.edu, send a fax to 541-346-1882 or write us at UO Libraries--SPC, 1299 University of Oregon, Eugene, OR 97403-1299. No phone orders will be accepted.

Service fees

  • Shipping & handling: $5 minimum, $15 minimum for photographic materials; cost plus 10% for oversize materials or unusual formats. Orders that have not been picked up after two weeks will be mailed, incurring an additional $5 charge.
  • Preparation fee: $60 per hour for non-University clientele; $50 per hour for University
  • Rush fee: 50% surcharge
  • Research fee: $60 per hour for non-University clientele; $50 per hour for University
  • Broadcast media fees: Film and television productions using our materials are welcome. We have a very photogenic Paulson Reading Room. All arrangements must be made, in writing, at least two weeks in advance of the crew visit. A room fee may be charged if exclusive use of the premises is required (see Room fee). We will always work with you to try to meet your needs, but we are obligated to maintain security and to protect our fragile materials, which may constrain filming, and we may assess a fee for staff time to monitor use of materials (see Preparation fee). Use fees must be negotiated separately.
  • Room fee: The Paulson Reading Room is a magnificent WPA space available for reserved use. Cost is $250 per day for non-University; $150 for University. Preparation fees may also apply.

Scanning

Prices listed are per individual scan. Use fees are not included and are assessed separately. Multiple resolution scans of the same image are billed once at the highest resolution rate. Resolution is optical or actual resolution of scan, not resized or interpolated. A single project fee may be negotiated for larger quantities of scans.

We can provide scans in all common formats (TIFF, PICT, JPEG, GIF, and BMP) for PC or Mac. For Web pages we recommend 75 dpi; for standard publication, 300 dpi; for fine quality, 600 dpi; for posters, 1200 dpi. We can provide custom work (cropping, mounting, or specific tonal values) for an additional cost, please inquire. We can also provide original image capture in digital form.

Scans may be downloaded from the Internet at no additional charge. We can also provide the scans on a thumbdrive, for an additional charge to cover the purchase of the media. Standard orders are normally completed within two weeks. Rush service is available at a 50% surcharge.

DPI Class-related University clientele All other clientele
<=600 dpi $5 $6
>600 dpi-1200 dpi $10 $12

Digital prints

All prints are made on Epson Photo Paper unless otherwise specified. Other papers are available, some at additional cost; please inquire.

Inkjet print size
Class-related
University clientele
All other clientele
8x10
$10
$12
11x17
$15
$17
13x19
$17
$19

Microfilm

Some of our collections are available in microfilm, which can be digitized upon request.  Please inquire with spcarref@uoregon.edu for more information. 

Architectural drawings

We can provide reproductions of architectural drawings and other oversize materais.  Services may be available within two weeks, but turnaround is dependent upon the vendor. Charges are generally a $30 set-up fee, $20 per sheet, and a $60 processing fee.  Drawings in good condition that measures less than 11x17" may be photocopied or scanned at a lower resolution; all larger drawings are reproduced by high-resolution scanning.

Media transfer or duplication

We can duplicate or transfer audiovisual media in many formats. In some cases we use an external vendor. Please inquire for costs and time frame.

Use fees

To submit an image or permissions request follow detailed instructions here.

Use fees are assessed whenever materials are published or displayed. This includes Web pages, items used for decor or display, inclusion in publication, promotional materials, and all other uses other than reference for research.  Use fees are charged in addition to production and service fees detailed above (except for student, personal, research, and classroom use).

*All costs are per image, clip, or audio file.
*NOTE: This list serves as a guideline for our pricing structure. Fees may change based on project size and scope.

Student, Personal, Research, Classroom Use

High Resolution Scans

$5.00/University

$6.00/Non-University

Not for reproduction or duplication of any kind.

Low Resolution Scans

.25 cents/University and Non-University

 

Books, journals, magazines, newspapers,  print on-demand publications, self-published

# of Copies

Commercial

Non-Commercial

0 – 1,000

$25

$10

1,000 – 5,000

$50

$25

5,000 – 10,000

$100

$25

10,000 – 50,000

$150

$25

50,000 - 100,000 $200 $50
100,000 - 200,000 $250 $100

Cover

$150

$50

All accompanying media (e-book, CDROMs, DVDs, and CDs)

$150

$50

 

Newsletters, brochures, flyers, sales catalogs, and non-magazines/newspaper printed advertising

# of Copies

Commercial

Non-Commercial

Up to 50,000

$50

$25

Over 50,000

$100

$50

 

Exhibition

Type of Use

Commercial

Non-Commercial

Traveling

$50

$25

Permanent

$100

$50

Publicity Use Included in fee.

Online Display may be an additional fee.

 

Website, Online Digital Application

Commercial

Non-Commercial

$100

$50

 

Television Broadcast

 

Broadcast

Broadcast and All Media

1-5 Clips/Images

$50

$100

5-10 Clips/Images

$500

$1000

+Internet Use

$50

Subsidiary Media Rights (Web, CD-ROMS, DVDs)

$50

 

Film/Documentary

Distribution Type

Commercial

Non-Commercial

Local

$25

$25

National

$100

$25

Worldwide

$150

$25

Subsidiary Media Rights (Web, CD-ROMS, DVDs)

$50

$50

 

Commercial Advertising

Based on a negotiated rate. Contact Curator.

 

Project Fee

At the discretion of the Curator, a project fee can be negotiated for projects requesting multiple images per project.

 

University of Oregon Libraries
1501 Kincaid Street Eugene, OR
97403-1299
T: (541) 346-3053
F: (541) 346-3485
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