Transferring University Archive Records
The University Records Manager provides overall management of records, servicing the records retention and disposition schedule, and providing consultation services. These services are coordinated by the University Records Manager within the Office of General Counsel. All inquiries and requests for assistance with records should first contact firstname.lastname@example.org. Please see their website for comprehensive information on training, guidelines, and the records retention schedule.
Once you have contacted the University Records Manager, and you have received direction to store records outside your office location, the Library provides very limited storage at the Baker Center. Please remember that records must have a retention period of 15 years or more to be transferred to storage, and can be transferred as soon as they are inactive. Email us to arrange for their transfer and storage: email@example.com
Departments who have previously stored inactive records, should use our inactive file storage service to retrieve files. Please use the file request form if you have files in storage you need to consult. Library staff will hand-deliver the files to you. When you are finished using the files, please send an email to firstname.lastname@example.org and Library personnel will retrieve the files and return them to storage.
Permanent Records: If you need to transfer Permanent University Archive Records, which the University Records Manager has deemed allowable, please follow these instructions and procedures.