Fees and Rates for Special Collections Services

Fees & Rates for Special Collections Services

Service feesPhotocopying | Scanning | Digital prints | Darkroom work
Microfilm | Architectural drawings | Media  | Use fees | Image and Permission Requests

All duplication requests are subject to curatorial approval. Materials will be duplicated only if their condition is adequate to withstand the process. For the protection of our materials, we do not allow self-service duplication. We respect copyright.

We support research and publication of our materials, but regret that we are obligated to recover our costs, and cannot underwrite duplication. Fees may be assessed for services and for use, in addition to production. Large orders may require a deposit.

Orders may be placed remotely; please e-mail us via spcarref@uoregon.edu, send a fax to 541-346-1882 or write us at UO Libraries--SPC, 1299 University of Oregon, Eugene, OR 97403-1299. No phone orders will be accepted.

Service fees

  • Shipping & handling: $5 minimum, $15 minimum for photographic materials; cost plus 10% for oversize materials or unusual formats. Orders that have not been picked up after two weeks will be mailed, incurring an additional $5 charge.
  • Preparation fee: $60 per hour for non-University clientele; $50 per hour for University
  • Rush fee: 50% surcharge
  • Research fee: $60 per hour for non-University clientele; $50 per hour for University
  • Broadcast media fees: Film and television productions using our materials are welcome. We have a very photogenic Paulson Reading Room. All arrangements must be made, in writing, at least two weeks in advance of the crew visit. A room fee may be charged if exclusive use of the premises is required (see Room fee). We will always work with you to try to meet your needs, but we are obligated to maintain security and to protect our fragile materials, which may constrain filming, and we may assess a fee for staff time to monitor use of materials (see Preparation fee). Use fees must be negotiated separately.
  • Room fee: The Paulson Reading Room is a magnificent WPA space available for reserved use. Cost is $250 per day for non-University; $150 for University. Preparation fees may also apply.

Photocopying

Photocopying costs $0.25 cents per page. Books are copied one page at a time to protect the binding. Standard orders are normally completed within two weeks. Orders over 100 pages are subject to a 50% surcharge. Rush service is available at a 50% surcharge. Photocopies are not subject to a use fee. Extensive photocopy orders may require microfilming instead. To cancel an order, you must come in person to the Reading Room within 24 hours of placing the order, or you will be responsible for payment in full of all charges incurred.

Scanning

Prices listed are per individual scan. Use fees are not included and are assessed separately. Multiple resolution scans of the same image are billed once at the highest resolution rate. Resolution is optical or actual resolution of scan, not resized or interpolated. A single project fee may be negotiated for larger quantities of scans.

We can provide scans in all common formats (TIFF, PICT, JPEG, GIF, and BMP) for PC or Mac. For Web pages we recommend 75 dpi; for standard publication, 300 dpi; for fine quality, 600 dpi; for posters, 1200 dpi. We can provide custom work (cropping, mounting, or specific tonal values) for an additional cost, please inquire. We can also provide original image capture in digital or analog form.

Scans may be downloaded from the Internet at no additional charge. We can also provide the scans on a variety of media (CD-ROM, floppy disc, or Zip disc), for an additional charge to cover the purchase of the media. We can also provide low-resolution reference prints for $0.25, or high-quality digital prints. Standard orders are normally completed within two weeks. Rush service is available at a 50% surcharge.

DPI
Class-related
University clientele
All other clientele
<=600 dpi
$5
$6
>600 dpi-1200 dpi
$10
$12

Digital prints

All prints are made on Epson Photo Paper unless otherwise specified. Other papers are available, some at additional cost; please inquire.

Inkjet print size
Class-related
University clientele
All other clientele
8x10
$10
$12
11x17
$15
$17
13x19
$17
$19

Darkroom work

We maintain a full darkroom. Photographic representations are of preservation quality and are handcrafted by our skilled technicians with emphasis on visual effect and fidelity to the original pictorial information. We compensate for visual defects through dodging, burning, and filtration techniques. We can also provide original image capture in digital or analog form.

Prices are based on the nature of the material to be reproduced. Use fees are not included and are assessed separately. Project pricing may be available for orders of more than six prints. Separate fees apply for toning, cropping, and nonstandard paper stocks. Unless otherwise specified, prints are made on double-weight fiber-base paper with matte surface, and are processed to meet archival standards.

Black and white photographic prints may be obtained from most library materials including manuscripts and printed texts. If a stable negative does not exist, a copy negative must be created to fill the order (for glass-plate negatives up to 8x10, contact prints are created). Fragile negatives require special handling. All negatives remain the property of the Library.

Source negative status
Image size
Class-related
University clientele
All other clientele
Safety negative
8x10
$20
$25
Safety negative
11x14
$21
$40
Safety negative
16x20
$23
$55
None
8x10
$30
$38
None
11x14
$31
$53
None
16x20
$33
$68
Fragile: Glass or nitrate.
8x10
$20
$38
Fragile: Glass or nitrate.
11x14
$56
$68
Fragile: Glass or nitrate.
16x20
$58
$78

Microfilm

Some of our collections are available in microfilm; we can also microfilm on demand. We produce 35mm preservation microfilm and 16mm records microfilm. We can also duplicate fiche. Please inquire for microfilm prices directly through Image Services at schmautz@uoregon.edu

Architectural drawings

Architectural drawings are reproduced by an offsite vendor. Services may be available within two weeks, but turnaround is dependent upon the vendor. The service cost is $60 per hour preparation fee, in addition to the production fee charged by the vendor. Drawings in good condition that measures less than 11x17" may be photocopied; all larger drawings are reproduced by scanning.

Media transfer or duplication

We can duplicate or transfer audiovisual media in many formats. In some cases we use an external vendor. Please inquire for costs and time frame.

Use fees

To submit an image or permissions request follow detailed instructions here.

Use fees are assessed whenever materials are published or displayed. This includes Web pages, items used for decor or display, inclusion in publication, promotional materials, and all other uses other than reference for research.  Use fees are charged in addition to production and service fees detailed above (except for student, personal, research, and classoom use).

*All costs are per image, clip, or audio file.
*NOTE: This list serves as a guideline for our pricing structure. Fees may change based on project size and scope.

Student, Personal, Research, Classroom Use

High Resolution Scans

$5.00/University

$6.00/Non-University

Not for reproduction or duplication of any kind.

Low Resolution Scans

.25 cents/University and Non-University

 

Books, journals, magazines, newspapers,  print on-demand publications, self-published

# of Copies

Commercial

Non-Commercial

0 – 1,000

$25

$10

1,000 – 5,000

$50

$25

5,000 – 10,000

$100

$25

10,000 – 50,000

$150

$25

50,000 - 100,000 $200 $50

Cover

$150

$50

All accompanying media (e-book, CDROMs, DVDs, and CDs)

$150

$50

 

Newsletters, brochures, flyers, sales catalogs, and non-magazines/newspaper printed advertising

# of Copies

Commercial

Non-Commercial

Up to 50,000

$50

$25

Over 50,000

$100

$50

 

Exhibition

Type of Use

Commercial

Non-Commercial

Traveling

$50

$25

Permanent

$100

$50

Publicity Use Included in fee.

Online Display may be an additional fee.

 

Website, Online Digital Application

Commercial

Non-Commercial

$100

$50

 

Television Broadcast

 

Broadcast

Broadcast and All Media

1-5 Clips/Images

$50

$100

5-10 Clips/Images

$500

$1000

+Internet Use

$50

Subsidiary Media Rights (Web, CD-ROMS, DVDs)

$50

 

Film/Documentary

Distribution Type

Commercial

Non-Commercial

Local

$25

$25

National

$100

$25

Worldwide

$150

$25

Subsidiary Media Rights (Web, CD-ROMS, DVDs)

$50

$50

 

Commercial Advertising

Based on a negotiated rate. Contact Curator.

 

Project Fee

At the discretion of the Curator, a project fee can be negotiated for projects requesting multiple images per project.

 

Created by nhelmer on Jun 18, 2012 Last updated Sep 16, 2013