Tools - How to create a sign-up sheet in Blackboard
How to create a sign-up sheet in Blackboard? via Groups Feature via Youcanbook.me
There are many tools available, but below we will hightlight what we can support.
Doodle for UO provides solutions that take the pain out of finding the right date and time for a group of people to meet and makes scheduling virtually effortless. With a few clicks, Doodle allows users to establish a “poll” – a tabular display of possible available time slots – invite participants and enable them to vote transparently and democratically for their preferred meeting times and activities. https://uoregon.doodle.com/main.html
An instructor may want to create a sign-up sheet to allow students to sign-up for office-hour slots, or to sign up for topics for an assignment, or for meetings with an advisor or conference seats, etc.
The best way to accomplish this is to add a Wiki to your course. A Wiki is a page or set of pages that can be viewed and edited/filled-out by students. First you will need to create a Wiki. For instructions on how to create a Wiki, please see this brief FAQ instructional video: http://library.uoregon.edu/scis/blackboard/faq/instructors/i63.html
Create a sign-up sheet on the first page of the Wiki with visible slots that the students can sign up for. Please note when setting up a Wiki, the first empty box space is for Instructions and not the Wiki content. You will need to submit to add the Wiki content (the sign up list). The students can then come and sign their names in the slots by editing the Wiki page.
Example of the content of the Wiki:
It is also important to include a link to this Wiki that is easy for the students to find. You can add it to the course menu module by following these steps:
- Select the small green + (plus) sign and click Create Tool Link
- Type a name for the Wiki tool, for example Sign up Sheet Wiki
- Select the box that says Available to Users (this step is very important).
- Click on the Type scroll bar and scroll all the way down and select Wikis
- Click Submit. This will add the link to your Wiki on the course menu module. You can move this up to the top or somewhere higher by clicking and dragging the associated double-sided arrow to wherever youd like it to be.
Another option to make it easy to find (and you can do both of these too and it will go to the same Wiki) is to add a link to the Wiki directly in Course Documents (or Course Information). To do this:
- Select Course Documents (or Course Information, your choice) from the Module menu.
- Select the Add Interactive Tool button and select Wiki.
- Select the Link to a Wiki button and select the sign up list Wiki from the list.
- Select Next and then Submit.
Creating sign up sheets using the Groups tool in Blackboard is useful when you have several time or date slots available and want multiple students to sign up for one. For example, if you have a class of 100, but can only give exams to 10 students at a time during different times and need 10 students to sign up for a specific exam date/time and 10 more in another and so forth, this tool is very useful. First you should know how many different sign up times (groups) you want to create will want to have the list of sign up times and dates in front of you when you’re ready to create them before proceeding. These can be edited later, but it’s much easier to do it all at once during initial set up. It seems like a lot of steps, but if followed carefully, it can be a very useful tool for signing people up and doesn’t take very long.
After you have the information you need and before you create your groups, you should add a quick shortcut link to the student’s menu (the left menu that has Course Documents etc.) so students can easily find your sign-up sheet.
To do this, on the top of the left student menu find the + plus sign in the upper left corner, click on it and select Tool Link. From there, you get a pop up that asks you to name it. Name it Sign Up Sheet or however the students will recognize it and then click on the drop down menu and select “Groups”. Make sure you also select the little checkbox to make it available to users if you want them to be able to access it or it won’t appear on their menu options. This is a common mistake people make. Once you’ve done that, you have your quick link set up and students can find it easily once you’ve set it up.
Now to create the actual groups, follow these steps:
- Go into the course you want to create sign-up sheets for an in the lower left hand area in the control panel click on “Users and Groups” and then “Groups”
- On the resulting page, at the top in the header are, click on the button that says “Create Group Set” which will drop down a menu, and then select “Self Enroll” from those options.
- On this page, give the sign-up sheet a name such as “Group Presentation Sign-up Sheet”, but specific to your own sign-up sheet for your class.
- Add a description in the description area if you’d like, but it isn’t necessary. This description would end up being information within each sign-up sheet date/time option. There will be a space for specific sign up instructions later, which would show up at the top of all the options. It’s up to you where you’d like to put your instructions. Feel free to put them in both spots.
- Then just underneath the Description area is the “Make Group Available” option settings. Here you would select “Sign-up Sheet Only”. Don’t forget this step! It’s small and easy to miss.
- Uncheck all of the checkboxes in under options 2 and 3.
- Under #4, Sign Up Options, this is where you will put a name such as “Sign up slot 1” which you will get to edit later to put in the specific times and dates so something generic is okay here for now. Then beneath that there is a box for Sign up Instructions. Here is where you would put instructions to the students such as “Please sign up for only one time slot and check your schedule carefully before signing up. If you make a mistake, contact the instructor because they will need to manually change your sign up time if you accidentally signed up for the wrong slot”. You can put this in the description area too if you’d like.
- Underneath the instructions, you will designate how many members you would like to allow to sign up for a single time slot. So if you wanted 5 people per time slot, you would put 5 there. Below that you have the option of allowing students to see who else signed up in their time slot. Most people check both of those boxes. You’ll want to at least have “Allow Students to sign-up from the Groups listing page” checked.
- In #5 Group set options you will designate how many total time slots you will be creating. So if you are going to have 4 slots on Monday, 4 on Tuesday and 4 on Wednesday, then you would put 12 in that box. Then click the Submit button to save.
- This will open a list of all the sign-up sheets with the generic name repeating. At the very top right hand corner (near the Edit mode ON button) find the link that says “Group Sets” and click on it. This will open the main group set you’ve created. Hover over the name of the group without clicking on it, until the little gray edit arrow pops up and click on the gray edit arrow then click on “Edit Set Enrollments”. In this area, you can edit the names to reflect your sign up date and times, move people around if they need to be manually changed or added/removed and add groups if you find you need to add new time slots after creating the original ones. Submit to save.
- This will take you back to your group set. You will now want to make these groups available. To do this, go back up to that upper right hand corner and click on “All Groups” to change it back to see all the different sign up times you’ve created. Then, hover over the first sign up name without clicking until the little gray edit arrow shows up and click on the edit arrow then click Edit.
- Here, find where it says “Group Available” and click on the “Yes” button to make it available to students and then click Submit to save. You will need to do this for each of your sign up times to make each available.
Once you’ve made them all available, the students will be able to follow the link you’ve set up on the menu to sign up for a time that works for them. Once all the slots for a particular time have been filled, it will no longer be visible to other students who go to sign up and will only display the remaining time slots available. Once a student has signed up for a time/date, a link will be added to their menu displaying the name of their sign up time/date (as you’ve named it) so they won’t forget what they signed up for.
If you need to change a student’s sign up time/date, you would go into edit as you did before using the little gray edit arrow to manually remove the student from one slot and add them to another. If you need assistance setting this up or have questions, please come by the CMET Consulting office in person. We are located in room 19 in the Knight Library (bottom floor).
Youcanbook.me is an easy-to-use service that makes setting up appointments easy, and is integrated into Google calendar. (If you don't have a Google account already, they prompt you to make you one.)
-Reminder emails will be sent from a different email domain. Make sure to add <firstname.lastname@example.org> and <sendgrid.me> to your “whitelist” (non-spam) folder or settings, and encourage students to do the same.
-You need to pay for the service if you want secure, encrypted accessibility, so personal information should be left out. More details can be found at the
Acceptable Use Policy for the University of Oregon:
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