Tools - How to create a sign-up sheet in Blackboard

How to create a sign-up sheet in Blackboard? via Groups Feature via

There are many tools available, but below we will hightlight what we can support.

Doodle for UO provides solutions that take the pain out of finding the right date and time for a group of people to meet and makes scheduling virtually effortless. With a few clicks, Doodle allows users to establish a “poll” – a tabular display of possible available time slots – invite participants and enable them to vote transparently and democratically for their preferred meeting times and activities.

An instructor may want to create a sign-up sheet to allow students to sign-up for office-hour slots, or to sign up for topics for an assignment, or for meetings with an advisor or conference seats, etc.


The best way to accomplish this is to add a Wiki to your course. A Wiki is a page or set of pages that can be viewed and edited/filled-out by students. First you will need to create a Wiki. For instructions on how to create a Wiki, please see this brief FAQ instructional video:

Create a sign-up sheet on the first page of the Wiki with visible slots that the students can sign up for.  Please note when setting up a Wiki, the first empty box space is for Instructions and not the Wiki content. You will need to submit to add the Wiki content (the sign up list). The students can then come and sign their names in the slots by editing the Wiki page.

Example of the content of the Wiki:

Wiki sign-up list
It is also important to include a link to this Wiki that is easy for the students to find. You can add it to the course menu module by following these steps:

  • Select the small green + (plus) sign and click “Create Tool Link”
  • Type a name for the Wiki tool, for example “Sign up Sheet Wiki”
  • Select the box that says “Available to Users” (this step is very important).
  • Click on the Type scroll bar and scroll all the way down and select “Wikis”
  • Click Submit. This will add the link to your Wiki on the course menu module. You can move this up to the top or somewhere higher by clicking and dragging the associated double-sided arrow to wherever you’d like it to be.

Another option to make it easy to find (and you can do both of these too and it will go to the same Wiki) is to add a link to the Wiki directly in Course Documents (or Course Information). To do this:

  • Select Course Documents (or Course Information, your choice) from the Module menu.
  • Select the Add Interactive Tool button and select Wiki.
  • Select the “Link to a Wiki” button and select the sign up list Wiki from the list.
  • Select Next and then Submit.

Creating a Sign up Sheet using the Groups Feature in Blackboard:

Blackboard’s sign-up sheet tool for instructors does not work very well, so we’ve developed a workaround using the Groups tool as a sign-up sheet. Creating sign up sheets using the Groups tool in Blackboard is useful when you have several time or date slots available and want multiple students to sign up for one. For example, if you have a lab class of 100, but can only give exams to 10 students at a time during different dates/times and need 10 students to sign up for a specific exam date/time and 10 more in another, and so forth, this tool is very useful.

Before you begin, you should know how many different sign up times (groups) you want to create and have the list of sign up times and dates in front of you when you’re ready to create them. These can be edited later, but it’s much easier to do it all at once during initial set up. After you have the information you need and before you create your groups, you should add a quick shortcut link to the student’s main menu area:

To add a shortcut link:

  1. Go into the course you want to modify and at the top of the left main student side menu module find the + plus sign in the upper left corner.

  1. Click on it and select Tool Link.
  2. From there, you get a pop up asking you to name it. Name it “Sign Up Sheet”.
  3. Click on the drop down menu and select “Groups”. Make sure you also select the little checkbox to make it available to users if you want them to be able to access it or it won’t appear on their menu options. Click SUBMIT to save changes. Once you’ve done that, you have your quick link set up and students can find it easily once you’ve set it up.

Now to create the actual groups/sign-up slots, follow these steps:

  1. If you are already in the course, click on the quick link “Sign-up Sheet” you made on the student menu. If you are not there yet, go into the course you want to create sign-up sheets for and click that link.

Alternatively, you can access it from the lower left hand area in the control panel by clicking on “Users and Groups” and then “Groups”. (Screenshot below).


  1. On the resulting page, at the top in the header area, click on the button that says “Create” which will drop down a menu, and then on the right column of options under Group Set select “Self Enroll”.

  1. On this page, give the sign-up sheet an overall name such as “Presentation Sign-up Sheet”, or whatever it ought to be for your own class.
  2. Add a description in the description area if you’d like, but it isn’t necessary. This description would end up being information detailed within each sign-up sheet date/time option. There will be a space for specific sign up instructions later, which would show up at the top of all the options in one spot. It’s up to you where you’d like to put your instructions. Feel free to put them in both spots.
  3. Then just underneath the Description area is the “Make Group Available” option settings. Here you would select “Sign-up Sheet Only”. Don’t forget this step!

  1. Uncheck all of the checkboxes in under Tool Availability unless you will be using this as a group as well with person-to-person collaboration. You can deselect “Allow Personalization” as well under “Module Personalization Settings” if you’d like, but it is okay to leave that checked.

  1. Under Sign Up Options, this is where you will put a name such as “Sign up slot 1” which you will get to edit later to put in the specific times and dates so something generic is okay here for now. Then beneath that, there is a box for Sign up Instructions. Here is where you would put instructions to the students such as “Please sign up for only one time slot and check your schedule carefully before signing up. If you make a mistake, contact the instructor because they will need to manually change your sign up time if you accidentally signed up for the wrong slot”. 
  2. Underneath the instructions, you will designate how many students you would like to allow to sign up for a single time slot. So if you wanted 5 people per time slot, you would put 5 there. Below that you have the option of allowing students to see who else signed up in their time slot. Most people check both of those boxes. You’ll want to at least have “Allow Students to sign-up from the Groups listing page” checked.
  3. Beneath that in Group Set Options you will designate how many total time slots or sign up slots you will be creating (aka # of groups). So if you are going to have 2 slots on Monday, 2 on Tuesday and 2 on Wednesday, then you would put 6 in the group number box. If you plan to use these groups for grading purposes you can select the “create a smart view” checkbox. Then click the Submit button to save.

  1. This will open a list of all the sign-up sheets with the generic name repeating (but numbered). Near the top right hand corner (under the Edit mode ON button area) find the link that says “Group Sets” and click on it. (See following screenshot).

  1. This will open the main group set you’ve created. Hover over the name of the group without clicking on it, until the little gray edit arrow pops up and click on the gray edit arrow, then click on “Edit Group Set Memberships”.

  1. In this area, you can change the names to reflect your individual sign up date and times, move people around if they need to be manually changed and add groups if you find you need to add new time slots after creating the original ones. You may want to add a letter in the front of each slot because Groups organize the list alphabetically so if you have Monday and Friday slots it will organize them as Friday, then Monday which could be confusing. Consider calling them: A. Monday and B. Friday for example. Once you’ve edited the names to reflect the sign-up slots, Submit to save.
  1. This will take you back to your group set. You will now want to make these groups available. To do this, go back up to that upper right hand corner where you clicked Group Sets and this time click on “All Groups”.

  1. Then go to the first group name and hover your mouse over it until you see the little gray edit arrow. Click the edit arrow next to the name and click “Edit Group”.

  1. Here, find where it says “Group is Visible to Students” (see screenshot below) and click on the “Yes” button to make it available to students and then scroll down and click Submit to save. You will need to do this for each of your sign up times to make each available. So after submitting, be sure to do this for your other sign up slots or they won’t be visible to students.

Once you’ve made them all available, the students will be able to follow the link you’ve set up on the menu to sign up for a time that works for them. Once all the slots for a particular time have been filled, it will no longer be visible to other students who go to sign up and will only display the remaining time slots available. Once a student has signed up for a slot, a link will be added to their menu displaying the name of their sign up slot (as you’ve named it) so they won’t forget what they signed up for. It will look like this to students before they have signed up:

Students will click on one of these slots and on the next page is where they will sign up and see student instructions for the sign-up sheet.
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