University of Oregon

EFFECTIVE FEBRUARY 3, 2016: The UO is transferring responsibility for records management oversight, policy, and training from the Libraries to the Office of the Vice President/General Counsel. While the transition is underway, UO offices may continue to submit records management questions though this form or via e-mail to spcarref@uoregon.edu. Library staff will consult with the Office of the General Counsel as needed to address your inquiry. We anticipate the transition to be completed by Summer 2016.

The Value of Records Management

    Records management (RM) is the systematic control of records throughout their life cycle so that the right information gets to the right people at the right time for the right purposes. It helps departments ensure that their records are retrievable, reliable, secure, and trustworthy. It is guided by the principle that managed records are an asset and unmanaged records are a liabililty.

     

    Why should I care about records management?

    • Efficiency - poor recordkeeping leads to records being kept past their retention period, making useful records hard to find and loss of valuable office space.
    • Access - good recordkeeping makes it easy to locate records.
    • Accountability - proper recordkeeping ensures that the university can appropriately account for their actions.
    • History - well managed records make it easier to identify the permanent, historical records that will be preserved in the University Archives.

    (Return to RM Basics)
     

    Created by nhelmer on Jun 18, 2012 Last updated Feb 11, 2016
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