EFFECTIVE FEBRUARY 3, 2016: The UO is transferring responsibility for records management oversight, policy, and training from the Libraries to the Office of the Vice President/General Counsel. While the transition is underway, UO offices may continue to submit records management questions though this form or via e-mail to firstname.lastname@example.org. Library staff will consult with the Office of the General Counsel as needed to address your inquiry. We anticipate the transition to be completed by Summer 2016.
Public Records and You
What is a public record?
- Per Oregon Revised Statute (ORS) 192, a public record, "includes, but is not limited to, a document, book, paper, photograph, file, sound recording or machine readable electronic record, regardless of physical form or characteristics, made, received, filed or recorded in pursuance of law or in connection with the transaction of public business, whether or not confidential or restricted in use."
- As public employees at a public university, we are conducting public business when we do our job.
Records created during the course of public business are most likely public records, per Oregon's Public Records Law. If you have a question and do not know if you have a public record, there is a simple brochure that will help you figure out. There are a few basic policies that can be followed in order to comply with state and federal recordkeeping requirements.
- Every person has the right to inspect any public record in the state unless otherwise provided in ORS 192.501 to 192.505
(Return to RM Basics)