EFFECTIVE FEBRUARY 3, 2016: The UO is transferring responsibility for records management oversight, policy, and training from the Libraries to the Office of the Vice President/General Counsel. While the transition is underway, UO offices may continue to submit records management questions though this form or via e-mail to firstname.lastname@example.org. Library staff will consult with the Office of the General Counsel as needed to address your inquiry. We anticipate the transition to be completed by Summer 2016.
Inactive Records Management
What happens to a record when it is no longer needed for business purposes?
Records that have become inactive or no longer needed to fulfill day-to-day business needs should be separated from active records in the office. Based on the records retention schedule, the record may need to be stored for a period of time until it can be recycled or confidentially destroyed or it may need to be retained permanently and can be sent to University Archives. Deciding how an inactive record is to be managed, either through storage, destruction or permanent preservation is called disposition.
We provide an offsite storage facility for secure storage of non-permanent records. If you have records that are inactive that need to be stored before their final disposition, please follow our basic guidelines in preparing your boxes for transfer. More >>
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