Exhibit Preparation--University of Oregon Libraries

Exhibit Preparation

The following guidelines may be useful for exhibitors to plan and create an exhibit.

1. Fill out the Exhibit Proposal Form

2. Choose your exhibit location

Vertical display cases in the two corridors leading from Knight Library lobby to the reference area UO faculty, staff, and affiliated organizations
Flat display cases outside Browsing Room
Display cases in Music Services UO faculty, staff, and affiliated organizations for music-related displays

Flat display cases outside Special Collections

Special Collections and University Archives

3. Consult with the Exhibit Team

Exhibit leaders should consult with the Exhibit Team (exhibits@uoregon.edu). The Exhibit Team will help with designing and producing posters, exhibit labels, original graphic design, and signage. The Exhibit Team also provides exhibit installation support for the Knight library and other exhibition spaces on campus.

4. Prepare publicity materials

Ron Renchler, 541-346-1459, Director of Library Communications, will write a press release with your assistance. The press release will appear on the UO Libraries' News web page.

If you plan to create a poster or other printed publicity materials, please discuss this in your meetings with the Exhibit Team.

5. Installing & Disassembling the Exhibit

Schedule one or two people for at least four hours, probably more, to meet with the Exhibit Team and install and disassemble the exhibit.

6. Plan ahead

Exhibit Planning Timeline

Six months before exhibit opens
  • Meet with Exhibit Team to flesh out proposal, receive timeline and resource lists.
  • If a student intern will be used, seek candidates.
Five months before exhibit opens
  • Review timeline
  • Begin research and planning
Four months before exhibit opens
  • Meet with Exhibits Team to present plans; review budget; receive comments, help and referrals
  • Consult with Exhibit Team to plan for text panels, reproduction and other services and to establish lead time
Three months before exhibit opens
  • Complete research
  • Select materials and items for display
  • Outline text panels & captions
  • Continue web site design
Two months before exhibit opens
  • Write text panels and captions
  • Submit text and images to Exhibit Team for processing
  • Assemble display
  • Finalize web site
  • Contact Ron Renchler for publicity and press releases
Month of exhibit opening
  • Install display
  • Launch website
  • Exhibits Team will have photos taken
Exhibit ends
  • Take down exhibit


Contact Amanda Garcia, Library Exhibits Liaison.

Created by amandag on Jun 18, 2012 Last updated Aug 7, 2012